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Calgary wedding photographer captures couple kiss with insane view of northern vietnam

Wedding Planning Checklist

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So You Just Got Engaged…

I am sure you are feeling a bit overwhelmed, there are so many decisions to make!! Here is a wedding checklist to help you plan the big parts of your special day! You can download the PDF here or at the bottom.

When You get Engaged!

  • Get inspired!! Soak up all the wedding pictures from your favourite magazines, instagram, facebook, pinterest, and take notes of what you like!

  • Decide on a theme, and your colour scheme

  • Figure out your budget, and your priorities. What is most important?

  • Select your wedding party

  • Start your wedding guest list

  • Wedding Planners are a huge help! This is the time to look at booking one if it is in your budget

  • Book your venue – if you have your heart set on a location reserve your date as soon as you can!

  • Research vendors: photographers, videographers, officiants, DJ’s, caterers, florists, and others.

  • Start a wedding binder – it will keep everything in one place and keep you organized on what is left to be done

Around 1 Year Before Your Wedding Day

  • Start planning your timeline, decide on details such as if you will do a first look, and what games or events will you do during your reception?

  • Hire the perfect photographer and videographer for your day!

  • Take your engagement pictures, these can be used on your invites

  • Buy your dress! Try on different styles to see what fits your body best, you might be surprised what you fall in love with!

  • Meet with your caterers

  • Reserve hotel rooms for guests if needed, most hotels will give a discount if booking a number of rooms for a wedding

  • Create your gift registry, and share this information with your guests. You can share this info via a wedding website – click here to create your own free website!

  • Pick the officiant you’re excited to have marry you

Around 6-7 Months Before

  • Send out save the date cards!

  • Finalize the guest list and collect addresses

  • Discuss your honeymoon: if you’re going to leave immediately after your wedding start planning it now!

  • Go bridesmaid dress shopping!

  • Reserve rentals including: chairs, tents, linens, portable toilets, generators, etc.

  • Book your florist

  • Arrange your wedding day transportation

Around 4-5 Months Before

  • Go cake tasting!! Hire your pastry chef

  • Send your bridal shower guest list to your host

  • Find the right hair and makeup artists for your day

  • Select your music: processional music, first dance songs, and reception playlist

  • Purchase or rent the Groom and Groomsmen’s attire

  • Provide your guest lists to the maid of honour and best man for the bachelor and bachelorette parties

  • Purchase your rings

Around 3 Months Before

  • Finalize the menu for your reception with your caterer

  • Meet with your florist to confirm the chosen florals

  • Finalize your timeline for the day

  • Print programs

  • Order your wedding favours

Around 2 Months Before

  • Chat with your photographer about the day and any specific shots you want. Start creating a family picture list for them

  • Provide the band/DJ with a list of “do” and “don’t” play songs

  • Send out your wedding invites

  • Purchase wedding party gifts

  • Have a blast at your bachelor/bachelorette parties!

Around 1 Month Before

  • Go to your final dress fitting

  • Send invites to rehearsal dinner

  • Get your marriage license!

  • Purchase alcohol

  • Create your seating chart for your reception

  • Write vows

  • Call guests who haven’t RSVP’d yet for a final head count

  • Let the wedding party members know if they have duties on the day of the wedding

  • Dance in your shoes! Break them in

1 Week Before Your Wedding Day

  • Touch base with all vendors if they haven’t, resend the timeline if any changes have been made

  • Confirm getting ready locations, give this info to vendors involved: hair and makeup, photography, and videography

  • Ask family/friends to help with any small day of tasks

  • Plan snacks for yourselves and the bridal party for between the ceremony and reception

  • Make any final payments, have checks ready for any day of payments

  • Pack for your honeymoon if you leave right after your wedding

After the Wedding

  • Clean wedding dress

  • Send thank you cards

  • Change your name! (if you are going to)

  • Pay any remaining balances with vendors

Click Here to Download Checklist PDF

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©  Carly Hill 2020   |   Inverness Sq SE Calgary, Alberta, T2Z 2Z2   |   info@carlyhillphoto.com   |   403.836.2225

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